Full-Time Position.
*We may consider part-time options. Please clearly indicate availability when applying. 

REPORTS TO: Director of Finance

POSITION SUMMARY: The main function of this position is to act as the first point of contact for the County. This entails responding to walk – in traffic and all incoming telephone calls and emails in a prompt courteous manner. This position also performs support duties for the Director of Finance. Records management is an integral part of this role.

RESPONSIBILITIES

  •  Front Desk duties – direct front counter walk in traffic to appropriate personnel, performs map or other sales, receives deliveries as required.
  • Telephone receptionist – includes answering all incoming calls and forwarding the calls appropriately in an expedient and courteous manner. The majority of calls should be handled by this position. If the receptionist leaves the workstation, ensures that duties have been backed up by other staff.
  • Responsible for opening and closing procedures of cash collection and petty cash.
  • Responsible for cash receipts accounting function.
  • Handles all incoming and outgoing mail.
  • Responsible for refilling the postage meter funds, maintaining supply orders and replacing them in the postage meter when necessary.
  • Responsible for obtaining photocopier maintenance and purchase of supplies.
  • Provide support to the Director of Finance.
  • Maintain excel database inventories for the County.
  • Maintain the general office filing system.
  • Responsible for ordering general office supplies and other consumable supplies.
  • Cross-trained in other roles to support vacation relief.
  • Back up support to maintain website and social media.
  • Responsible for issuing receipts.
  • Responsible to setup and maintain a cash receipts procedure manual and keep accurate,
    clean computer directories.
  • Maintain staff safety call log.
  • Responsible for maintaining the call log for customer complaints/service requests.
  • Responsible for Accounts Receivable function.
  • Responsible for accurate and timely processing of all accounts payable for the County
    gravel haul and provide accurate accounting reports to the Public Works department.
  • Monitor and reconcile culverts, fuel, grader blades, and gravel subledgers using Excel.
  • Alberta one calls – submitting, processing, receiving and follow ups.
  • Any other duties as required by administration, finance and public works as approved by supervisor.

REQUIRED QUALIFICATIONS

  • Minimum high school diploma – preference to additional training.
  • Exceptional communication, teamwork and customer service skills
  • Above average telephone reception skills
  • Strong computer software knowledge (Word, Excel, Outlook)
  • Ability to conform general office performance expectations
  • Other programs used in this position include Diamond/Great Plains
  • Prior knowledge of accounting systems and practices, would be an added advantage

To apply, send resume to dcs@birchhillscounty.com please clearly indicate if you are interested in full-time, part-time or either.